AI automation.
More time for business.
Freedom Node helps Kootenay businesses save time and reduce monthly software costs with AI automation, custom software, and practical business technology consulting.
Now is the time to build software around your business.
Every month of manual admin and overlapping subscriptions adds up. We help you find the workflows worth automating, connect the tools that earn their keep, and build custom software where it can save time and lower ongoing costs.
Hours back, every week
Automate the manual entry, chasing, and re-keying that quietly eats your team's day — and reclaim it for real work.
Fewer monthly subscriptions
Replace overlapping tools with a system built around your workflow. Compare subscription fees, staff time, hosting, and maintenance before deciding what to build.
Built to fit, fast
Custom software shaped to your process — not a rigid platform you bend your business around. Live in weeks, not quarters.
AI automation and business technology consulting.
Business technology consulting
We review your processes, software subscriptions, and manual work to find where time and money go. Get a practical technology roadmap and a clear build-or-buy recommendation before development starts.
- Workflow & operations audit
- Software subscription & cost review
- Technology & systems roadmap
Custom software & integration
We build client portals, booking tools, dashboards, and operations software that fit your team. Connect the systems you already use, reduce duplicate data entry, and replace subscriptions where a custom solution makes financial sense.
- Custom admin & operations software
- Tool & data integration
- Rollout, training & ongoing support
AI automation & consulting
Put AI to work on the tasks that slow your team down: sorting enquiries, extracting information from documents, drafting follow-ups, and finding answers in your business knowledge. We identify a useful first workflow, connect it to your tools, and keep people in control of important decisions.
- AI workflow assessment and a focused first build
- Document processing, internal assistants, and connected workflows
- Team training, human review, and practical support
Systems we've built for real businesses.
Four more businesses that got their week back.
Some of the work we're proudest of belongs to owners who'd rather stay private. Here's what those systems do and what they're built on.
Private client portal for a strength & nutrition practice
Replaced a pile of intake forms, waiver PDFs, and text threads with one private portal. Clients sign in with a six-digit email code, complete a digital waiver with a typed signature, log their nutrition, and message their coach in-app. The owner runs invitations, client records, onboarding progress, and email campaigns from a single admin view, with every client record stored privately and separately.
Time back — onboarding, waivers, and check-ins that used to be handled one message at a time now run themselves.
Recipe costing and inventory control for a working bakery
Ingredient prices, package sizes, suppliers, and stock levels live in one catalogue, and recipes cost themselves in whatever unit the baker actually works in. Logging an order writes a historical cost snapshot, deducts ingredients from stock, and records gross margin in one atomic database transaction — so a supplier price change shows up immediately in the food-cost percentage of every recipe it touches.
Time back — no more rebuilding a costing spreadsheet every time a supplier moves a price.
Remote control desk for a fleet of AI coding agents
One host machine runs the agents; laptops, tablets, and phones join the same live sessions from anywhere. Devices discover the host automatically, sessions bridge over WebSockets, and off-network access comes up through an on-demand encrypted tunnel that needs no domain, account, or manual configuration to keep alive.
Time back — work that used to mean sitting at one desk can be started, checked, and redirected from a phone.
AI training assistant for an independent gym
Members install the gym’s app on their phone, answer a short intake, and get a program generated for the equipment that gym actually owns. Scanning the code on a machine pulls up how to use it safely, and history carries forward between sessions, so staff aren’t hand-writing a new program for every member who walks in.
Time back — programming and equipment orientation that used to need a booked staff session are available to every member on demand.
Change your website and software yourself. Just ask.
Every Freedom Node client gets a private portal with an AI assistant that knows their project. Describe the change in plain language — new hours, a new form field, a fresh page, a tweak to how your system works — and an AI developer investigates, builds, tests, and publishes it. No ticket, no waiting on us, no extra invoice for the small stuff.
- Most changes live in about 15 minutes
- Nothing for you to approve — it plans and builds on its own
- An honest report of what was tested — and what wasn't
Type what you want in your own words, from your phone or desk. No technical language needed.
The AI reads your actual project — code, pages, and past changes — finds what's already there, and plans the change itself. Nothing for you to approve.
It makes the change, tests it on desktop and phone sizes, and reports exactly what it checked and what it couldn't.
Most changes go live in about 15 minutes. Anything that needs a second look waits for Freedom Node approval first. Every step stays on record.
Owners rarely arrive with a software problem. They arrive with an organizational one.
Years of running and advising small businesses sit behind every build — which is why the first conversation is about how your team actually works, not which framework we'd use.
“The impact Roy has had on my business has been absolutely massive. Before FrontDesk, we were manually downloading PDF files, using multiple dashboards, and inputting client information with repetitive redundancy. Roy sat down, figured out how our brokerage actually works, and built us a platform that handles listings, clients, transactions, content, and email in one place.
It saves our team hours each week, and allows us to confidently work with a significantly larger client pool. He's fast, responsive, and thinks about problems most developers wouldn't spot because he understands the business, not just the software. Best investment we've made yet.”
“We came to Roy with a people-and-process problem, not a software problem. He sat with how the studio actually ran before he built anything — and the admin that used to eat our evenings is simply gone.”
“Our costing lived in three spreadsheets and one person’s head. Now it’s one system the whole team can use, and we know the margin on an order before we agree to take it.”
“The responsiveness is what sets him apart. Questions get answered the same day, and the changes we raised on Monday were live for our staff by the end of the week.”
You talk to the person who built your system — not a ticket queue. Questions get answered the day you ask them.
A working version goes in front of your team fast, then gets shaped by how they really use it.
No handoff between the consultant who understands the work and the developer who writes it.
Roy Gregory Clayton
Founder · Freedom-NodeRoy blends business consulting with hands-on software building — the rare combination that lets a small business get both the strategy and the system from the same person. He works closely with owners and teams to understand the real work first, then builds technology that fits it exactly.
Technology consulting for the Kootenays, BC Interior, and Salt Spring Island.
Freedom Node serves small businesses in Nelson, Cranbrook, Trail, Castlegar, Grand Forks, Vernon, Revelstoke, and Salt Spring Island. We help owners across these communities turn repetitive work into simpler systems.
- Nelson
- Cranbrook
- Trail
- Castlegar
- Grand Forks
- Vernon
- Revelstoke
- Salt Spring Island
Whether you run a service business, a wellness practice, a shop, or a growing operations team, the starting point is the same: understand the work, assess the costs, and choose one useful improvement.
Talk through your business workflow →Questions about AI, custom software, and costs.
What can AI automation do for a small business?
AI can help sort incoming enquiries, extract details from documents, draft routine messages, and search internal information. We start with a repeated task, check the quality of the results, and build in human review where needed. Straightforward rules-based automation may be a better fit for some jobs.
Can custom software reduce monthly subscription costs?
It can, especially when several subscriptions cover overlapping features or still leave your team doing manual work. We compare your current fees and staff time with the cost of building, hosting, maintaining, and supporting a custom system. You get a recommendation based on the total cost; savings depend on your workflow and tools.
Do we need to replace all our existing software?
No. We can connect the tools that already work, automate the handoffs, and replace only the parts that create unnecessary cost or friction. A focused first project lets your team evaluate the improvement before expanding it.
Which areas do you serve?
We provide AI consulting, business technology consulting, and custom software services for businesses in Nelson, Cranbrook, Trail, Castlegar, Grand Forks, Vernon, Revelstoke, and Salt Spring Island, across the Kootenays, BC Interior, and Salt Spring Island.
How do we get started?
Use the contact form below to request a conversation. Bring one time-consuming workflow and a list of your current software tools. We will help identify a useful first project and discuss its scope, costs, and ongoing support.